Are inconsistent custom frame quotes holding your business back? Inaccurate estimates can frustrate customers and cut into your profits. Without the right tools, estimating materials, labor, and overhead becomes a time-consuming hassle that could cost you business.
But with LifeSaver’s all-in-one POS software, you can simplify the process, save time, reduce errors, and keep your business running smoothly. Here are seven innovative ways to streamline your custom frame quotes.
1. Establish Clear Pricing Guidelines
Consistent custom frame quotes ensure customers understand the total project cost, and accurate estimates depend on transparent pricing for materials, labor, and overhead. You can establish these by setting base cost guidelines for each in your point of sale (POS) system.
For example, determine the cost of wood for a frame or the hourly rate for labor. Once these guidelines are set, enter them into your POS system. When you enter customer preferences after a consultation, the platform will generate a custom quote, saving you time and preventing confusion or inconsistency.
2. Use a Digital Quoting System
Managing custom frame quotes on paper or across multiple systems can lead to mistakes, negatively impact customer satisfaction, and potentially cost you revenue. Instead, switch to a digital quoting system that lets you store quotes, track customer preferences, and stay organized.
With a POS platform designed for art framing, you can automate calculations and keep everything organized.
Store past quotes, make quick adjustments when needed, and easily access previous estimates for future projects using cloud-based software, which helps you reduce errors,simplify daily tasks, and focus on delivering accurate quotes without juggling multiple systems.
3. Offer Multiple Options
Offering multiple framing options helps you manage custom frame quotes by giving customers choices that fit their budget. Use advanced visual tools like FrameVue to present various material and design choices, from basic frames to premium mouldings, all at different price ranges. This gives customers the opportunity to see the impact of each choice on the final quote.
For example, you can show how upgrading from an industrial metal frame to a handcrafted wooden design affects the overall look and the price, making it easier for customers to decide on a frame that fits their needs and budget.
4. Include All Details in the Quote
Include every detail in your custom frame quote to prevent confusion and keep the process straightforward for customers. Break down all aspects of the project, including materials, finishes, and any custom features so nothing is overlooked. Make sure to cover:
- Frame type and material
- Glass type, such as standard or UV-protective
- Matting and color choices
- Special requests, like custom sizing or engraving
Providing a clear and detailed quote lets customers know exactly what they’re paying for from the beginning. This prevents misunderstandings and makes it easier for you to match the final design to their vision while staying within their budget.
5. Set Expiration Dates
Set a clear expiration date for each custom frame quote to avoid surprises from changing material prices or delays in customer decisions. LifeSaver’s POS software allows you to easily set and track expiration dates for every quote.
The system will automatically alert you when a quote is nearing expiration, so you can send timely reminders to customers without manually keeping track. This automation not only helps you stay organized but also prevents the risk of losing potential sales due to overlooked quotes.
6. Factor in Time and Labor Costs
Make sure you include time and labor costs in your custom frame quotes, especially for elaborate or personalized pieces. Complex designs like hand-carved mouldings or multi-layered frames take longer to complete, increasing labor costs.
Accurately estimating these elements ensures that your pricing reflects the true effort involved. This helps you avoid undercharging for time-intensive projects while giving your customers a realistic idea of what to expect.
7. Review and Confirm With the Customer
Review the custom frame quote with your customer before finalizing it to make sure you are both on the same page. Walk through each item, including materials, labor, and any special requests, so the customer understands the full breakdown.
Use specialized framing quote software to generate itemized quotes and process payments. This approach makes it easy to present each cost clearly and adjust when necessary. By confirming everything upfront, you reduce the chances of disputes and build trust with your customers.
Simplify Your Custom Framing Process Now
LifeSaver’s POS software streamlines your custom frame quote process. From generating quick, accurate quotes to tracking orders and managing payments, everything you need is in one place, making your workflow smooth and stress-free.
By automating key tasks like reminders and calculations, LifeSaver allows you to focus more on your customers and less on administrative work.
Are you ready to experience seamless quoting? Book a demo today and see how LifeSaver can elevate your customer service and maximize your profitability for a thriving framing business.
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